Rights & Reproductions

Reproductions Policy

Due to high demand, the Center for Pacific War Studies has implemented reference reproduction policies. These policies aim to ensure a manageable workload for available staff while striving to lower barriers to access for and provide an equitable level of service to our researchers. Currently, our reproduction services are free of charge. Still, we are limited in the amount of material that we can image per request. This service model has been developed during rapidly-changing times and is subject to evaluation and change regularly.

Please note that reference reproductions will be processed in the order that they are received. Scans are delivered electronically; no hard copies will be provided.

If you have questions about any of these policies and services, please contact the Digital Archivist at archives@nimitzfoundation.org

On-Site Digital Photography

Readers who use the Roger Pineau Reading Room are strongly encouraged to do their own digital photography of library material for research purposes. Readers may take reference photos following the Library's Reading Room Policies:

  • The Library reserves the right to refuse permission when such imaging would cause injury to Library holdings and/or violate donor restrictions or copyright.
  • Audible features and flash must be disabled.
  • No tripods or portable scanners requiring contact with materials are allowed.
  • Materials must be handled properly and with great care:
    • Bound volumes must be supported in a book cradle; no pressure can be applied to the bindings.
    • Manuscript / archival material must remain in its folder and kept in order at all times. Documents must be kept flat on the table. If material is stapled, please see the archivist before proceeding.
  • It is the responsibility of each reader to record proper citation information for each item photographed.
  • No pictures may be taken of other readers or the staff.

Reference (low-resolution) Reproductions

Researchers, on and off-site, can be provided with up to 50 reference-quality reproductions per request. Unless otherwise specified, images will be in color and a JPEG or PDF format, either scanned from microform or created with a handheld device. Orders are delivered via a download link.

High-Resolution Reproductions

Researchers, on and off-site, can be provided with up to 20 high-resolution reproductions per request. Unless otherwise specified, images will be in color and TIFF format, imaged by the Center's state of the art equipment. Orders are delivered via a download link.

Delivery Times

Delivery times vary depending on such factors as the complexity of the order; and format, condition, or fragility of the original. Staff can provide an estimate of delivery time on request.

Rush orders cannot be accommodated, and the Center is unable to digitize an entire collection on demand.

Use of Reproductions

Please note that all reference reproductions are for personal/study use only. They may not be donated or deposited in other libraries or archives or made available to other researchers without the Center for Pacific War Studies' written permission.

Ownership of reproduced material does not imply permission to publish or quote from documents. It is the researcher's sole responsibility to obtain formal written permission from the Center for Pacific War Studies or, when applicable, the appropriate copyright owner.

Researchers are responsible for determining the copyright status of collection materials before publication, including publication online and social media platforms.

Researchers should include a citation to the Center as the source of the reproductions, using the credit line "Center for Pacific War Studies, National Museum of the Pacific War, Fredericksburg."